RE/MAX Central, Triq Dun Karm, Birkirkara, Malta

PRIVACY POLICY AND RECRUITMENT DATA PROTECTION NOTICE

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Effective date: 27 July 2026

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1. WHO WE ARE

Central Real Estate Ltd, trading as RE/MAX Central Birkirkara (“RE/MAX Central”, “we”, “us” or “our”), is responsible for processing the personal data described in this Privacy Policy.

For data-protection purposes, Central Real Estate Ltd is the data controller.

Address:
RE/MAX Central
Triq Dun Karm
Birkirkara BKR 9039
Malta

Recruitment email: hr@remaxcentral.com.mt
General email: bkara@remaxcentral.com.mt
Telephone: +356 2148 0165

1. SCOPE OF THIS POLICY

This Privacy Policy explains how we collect, use, store and protect personal data when individuals:

• Visit https://www.join-remax-central.com/
• Apply through our website
• Complete a recruitment form on Facebook, Instagram or another Meta service
• Contact us by email, telephone, WhatsApp or social media
• Submit a CV or other application information
• Attend an introductory call, interview or recruitment meeting
• Express an interest in becoming associated with RE/MAX Central

When an application is initially submitted through Facebook or Instagram, Meta also processes information according to its own privacy policy. Once that information is transmitted to RE/MAX Central, our handling of it is governed by this Privacy Policy.

1. INFORMATION WE COLLECT

Depending on how you interact with us, we may collect:

Contact information

• Full name
• Email address
• Telephone number
• Address, where relevant

Application information

• Employment and professional experience
• Sales, customer-service or real estate experience
• Malta property-licensing status
• Language abilities
• Availability and potential starting date
• Whether you hold a driving licence
• Whether you have access to a car and laptop
• Willingness to work regularly from our Birkirkara office
• Understanding of the commission-based, self-employed contractor arrangement
• Answers to application and qualification questions
• Reasons for wanting to pursue a career in real estate

Recruitment information

• CV and employment history
• Interview notes and assessments
• References, where requested and supplied
• Communications relating to your application
• Decisions made during the recruitment process

Technical and website information

When you visit our website, certain information may be collected automatically, including:

• IP address
• Browser and device type
• Operating system
• Access times
• Pages visited
• Referring website or advertisement
• Cookie and analytics information, where permitted

Please do not provide sensitive personal data—such as medical information, religious beliefs, political opinions or criminal-conviction information—unless we specifically request it and have a lawful reason to process it.

1. HOW WE COLLECT INFORMATION

We may collect information:

• Directly from you
• Through our website
• Through Meta lead forms on Facebook or Instagram
• Through email, telephone, WhatsApp or social media
• During calls, interviews and meetings
• From references you authorise us to contact
• From publicly available professional sources, where relevant and lawful

1. HOW AND WHY WE USE YOUR INFORMATION

We may process your personal data for the following purposes:

Managing your application

We use your information to receive, assess and respond to your application, determine whether the opportunity may be suitable, arrange interviews and communicate recruitment decisions.

The legal basis is taking steps at your request before potentially entering into a contract, under Article 6(1)(b) of the General Data Protection Regulation (“GDPR”).

Managing our recruitment process

We may use application information to organise recruitment, compare candidates, maintain appropriate records and improve how we recruit agents.

The legal basis is our legitimate interest in operating and improving a fair and effective recruitment process, under Article 6(1)(f) GDPR.

Meeting legal obligations

We may process information where necessary to comply with Maltese or European Union laws, respond to lawful requests or establish, exercise or defend legal claims.

The legal basis is compliance with a legal obligation under Article 6(1)(c) GDPR or, where applicable, our legitimate interests under Article 6(1)(f) GDPR.

Considering you for future opportunities

We will only retain an unsuccessful applicant’s information beyond the standard recruitment period for future opportunities where the applicant has expressly agreed to this.

The legal basis is consent under Article 6(1)(a) GDPR. Consent may be withdrawn at any time by contacting us.

We will not use recruitment information to send unrelated marketing communications without a separate lawful basis.

1. COMMISSION-BASED CONTRACTOR OPPORTUNITIES

The property-agent opportunities promoted through our recruitment campaigns are commission-based opportunities for self-employed independent contractors.

Information collected during recruitment is used to assess suitability for this contractual relationship. Submitting an application does not create an employment relationship, guarantee an interview or guarantee that a contract will be offered.

1. AUTOMATED DECISION-MAKING

RE/MAX Central does not make final recruitment decisions solely through automated processing.

Application-form answers may be used to organise or prioritise applications, but final decisions regarding interviews and offers are subject to human review.

We do not use artificial intelligence to make final decisions about an applicant’s suitability.

1. WHO MAY RECEIVE YOUR INFORMATION

Access to applicant information is limited to people who reasonably need it for recruitment or administration.

We may share information with:

• Authorised RE/MAX Central managers and administrative personnel
• RE/MAX Malta or affiliated entities where reasonably necessary for recruitment, licensing, training or administration
• Meta Platforms when Facebook or Instagram recruitment forms are used
• Website, email, cloud-storage, CRM and IT service providers
• Professional advisers, including legal or accounting advisers
• Public authorities where disclosure is required by law

Service providers may only use information to provide services to us and must apply appropriate security and confidentiality safeguards.

We do not sell applicant information.

1. INTERNATIONAL DATA TRANSFERS

Some technology providers may process personal data outside Malta or the European Economic Area.

Where personal data is transferred outside the European Economic Area, we take reasonable steps to ensure that an appropriate legal safeguard is used, such as an adequacy decision or European Commission-approved Standard Contractual Clauses.

1. HOW LONG WE KEEP APPLICANT INFORMATION

For unsuccessful applications, personal data will normally be retained for no longer than six months after the relevant recruitment process concludes.

Information may be retained for longer where:

• You expressly consent to being considered for future opportunities, in which case it may be retained for up to 12 months
• Retention is required by law
• The information is necessary to establish, exercise or defend a legal claim

If you enter into a contractor relationship with RE/MAX Central, relevant information will become part of our contractor and business records and will be retained according to applicable legal, accounting and operational requirements.

Information that is no longer required will be securely deleted or anonymised.

1. DATA SECURITY

We use reasonable organisational and technical safeguards to protect personal data against unauthorised access, alteration, disclosure, loss or misuse.

These measures may include:

• Limiting access to authorised individuals
• Password protection and access controls
• Secure storage and transmission methods
• Confidentiality obligations
• Appropriate security arrangements with service providers

No electronic system can be guaranteed to be completely secure, but we take reasonable steps to reduce foreseeable risks.

1. YOUR DATA-PROTECTION RIGHTS

Subject to the conditions and exceptions established by law, you may have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete information
• Request deletion of your personal data
• Request restriction of processing
• Object to processing based on legitimate interests
• Request data portability where applicable
• Withdraw consent where processing is based on consent
• Lodge a complaint with a data-protection authority

Withdrawing consent does not affect processing that was lawful before the withdrawal.

To exercise your rights, contact:

bkara@remaxcentral.com.mt

We may need to verify your identity before fulfilling a request.

1. COMPLAINTS

If you believe your personal data has been processed unlawfully, you have the right to lodge a complaint with Malta’s supervisory authority:

Office of the Information and Data Protection Commissioner
Floor 2, Airways House
Triq Il-Kbira
Tas-Sliema SLM 1549
Malta

Website: https://idpc.org.mt/
Email: idpc.info@idpc.org.mt
Telephone: +356 2328 7100

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1. COOKIES AND WEBSITE ANALYTICS

Our website may use cookies and similar technologies for essential website functions, security, preferences and analytics.

Where required by law, non-essential cookies will only be used after consent has been provided. Visitors can manage available choices through the website’s cookie controls or browser settings.

Third-party services may process information according to their own privacy policies.

1. THIRD-PARTY WEBSITES

Our website may contain links to websites operated by third parties. We are not responsible for how those third parties collect or use personal data.

We recommend reviewing the privacy policy of any external service before providing personal information.

1. CHILDREN’S INFORMATION

Our recruitment opportunities are intended for adults who can legally enter into a self-employed contractor arrangement.

We do not knowingly solicit or process recruitment applications from individuals under 18 years of age.

1. CHANGES TO THIS POLICY

We may update this Privacy Policy to reflect changes to our recruitment activities, legal obligations, technology or business operations.

The latest version will be published on our website with its effective date.

1. CONTACT US

For questions about this Privacy Policy or how your personal data is handled, contact:

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Central Real Estate Ltd
Trading as RE/MAX Central Birkirkara
Triq Dun Karm
Birkirkara BKR 9039
Malta

Email: bkara@remaxcentral.com.mt
Recruitment email: hr@remaxcentral.com.mt
Telephone: +356 2148 0165